The processing of Inward Goods commences with the creation of an Inwards Docket. This may be entered in advance of the goods arrival (also known as an ASN or Advance Shipping Notice) or when the goods arrive. A docket must be processed before the goods are presumed to be in stock.The Inwards Docket is not only a method of processing data it is also a method of enquiring on goods movements through the supply chain. It is possible to not only view details of where goods have been put but also of the outward orders relating to the goods.
An Inwards Docket is created in three parts these being;
- Header data
- Product details
- Put Away movements
This document details those three parts.
Header Data
The data that is entered in the header of an Inward Docket is shown below along with an explanation of the fields.
Inward Docket A sequential unique number assigned by the system.
Booking Date The date the docket was first entered. The default is todays date.
Estimated Arrival The date when the goods are expected to arrive. This is generally used for an ASN only.
Actual Arrival The date when the goods did arrive.
Status There are three values for this field which show the status of the docket.
- Booked – The docket has been entered into TLP.
- On Site – All goods on the docket have been unloaded and are in the docking area. This should be set once all goods have been unloaded. Once set all Movements will also be set to On Site.
- Completed – All goods have been put away. This is set by the system once all Movements for the Docket have been put away.
Customer A valid customer who owns the goods.
Container The container number of any container that held the inward goods.
Reference An additional reference
Warehouse The warehouse to which the inward goods are to be delivered for devanning/unloading. The delivery address for the docket will be obtained from this Warehouse.
Job Type This is entered as it will be required by the Transport Job relating to this
Inward Goods Docket It may be used by the Transport Job to create the various Actions required for the transportation and inward handling of this docket. This may in turn be used for charging purposes.
Job Number This is the transport job number relating to this docket. All charging is carried out within a transport job, even if no transport was involved. To edit or view the transport job click on the blue button to the right of the number.
Collect Address This is obtained automatically by TLP being an address with a Type of “Customer” and a Customer equal to the Customer entered on the Docket.
Delivery Address This is the address of the Warehouse entered.
Products
Multiple products can be entered against a docket, these being displayed in a grid view as shown below. The user can add a new product line by clicking on the blue + button on the top right of the box. Alternatively they can choose to edit or view a line by clicking on the blue button to the right of the line.
The processing of all product lines is carried out in a window as shown below. An explanation of the various fields is provided below the screen shot.
Customer Is obtained by TLP from the Header Data and cannot be altered.
Product Code The customer’s product code which must be present on the Product table.
The code can be entered manually with benefit of type ahead or you can search using the green search button. This will open a display of that customer’s products.
Reference Used for item references such as serial numbers. If Field Tracking for References for this product is turned on, this must have an entry.
Expiry Date Used for expiry dates for items. If Field Tracking for expiry dates for this product is turned on, this must have an entry.
Batch No Used for item batch number reference.. If Field Tracking for Batch No for this product is turned on, this must have an entry.
Quantity This is the quantity for the base unit of measure of the product. In our example above the quantity is 20 cartons. All other statistical values can be calculated automatically from data (Quantity per Pallet field etc) held against the product.
Pallets Will be calculated by the system but can be over-ridden.
A value must be entered in the pallets field to ensure the function to create the inward movements will work. Products should be set up to accommodate this.
Volume Will be calculated by the system but can be over-ridden.
Weight Will be calculated by the system but can be over-ridden.
Stock Value If there is a Cost Price stored against the product this will be calculated by multiplying the Cost Price and the Quantity. It can be over-ridden.
Product Details All fields shown in this window are automatically populated from the Product Code that was entered. They can all be over-ridden if required.
Movements
An inward movement is created for every pallet or part pallet that needs to be stored in the Warehouse. These movements are created by the system when the user clicks on the Create Movements button at the bottom of the screen.
An inward movement is a prime record within the system from which calculations such as stock on hand and storage charges are calculated.
The system displays the movements created in a grid view as shown below
The user can enquire into a movement by clicking on the blue edit/view button to the right of the movement. This functionality is described under Warehouse Inward Movement.