Fleet Reporting

The system is provided with a small library of standard Fleet Management reports. In addition to this reports can be prepared specifically for you. This section describes some of the standard reports and illustrates the type of information that can be obtained.

Fleet Profit and Loss Report

This report focusses on presenting a profit and loss for each equipment item and to give you the straight forward means to compare your modelled cost, being used in the Transport Management system, with the actual cost.

The report above is for all equipment items. This could be trucks, types of trucks etc. The time period selected is a three month period but any required period could be reviewed. In this example the Transport Management System is showing a profit yet when we compare with our actual costs a loss has been incurred. Obviously something is wrong and you need to investigate further.

This can be done by investigating individual trucks, or groups of trucks. In our example below we find that Truck 1 is a possible cause of our problem with actual costs being much more than the model.

This does of course raise more questions such as;

• What costs were incurred that cause such a difference ?
• Is this a one off cost or can we expect it to continue to cause us to lose money ?

The next report illustrates how you can look for answers to such questions.

Fleet Profit Trend Analysis

The Trend Analysis allows you to view the individual periods in the range you are investigating and to see exactly where the actual costs were incurred.

As you can see the actual costs look reasonable and would seem to be on going. This would lead to the conclusion that the modelled cost in the Transport Management system requires correction. This type of reporting is very powerful and gives you in depth accurate information about the performance of your assets and the return realised.

Workshop Labour Analysis

The Fleet Management system also provides you with specific reports to assist with the management of the workshop.

In this example you are able to obtain a list of the time processed for each day of the week, a useful administrative tool.

When previewing the report on the screen you can decide to drill down by clicking on the plus symbol. This takes you to the next level down, in this example showing what jobs the mechanic worked on during the selected day.